For Nonprofits

How Francia Plans Content with HeyOrca

With the right tool in hand, Francia uses HeyOrca to streamline creating content for EforAll’s 43 social media pages. She was kind enough to share her process.

1

Build a calendar in HeyOrca

Francia always starts planning by creating an overview for the month. Francia then turns to HeyOrca to plan each post. At this stage, Francia organizes the structure of her calendar, adds placeholders for each post, identifies topics, and outlines what should be included (photos, video, copy, etc.). Pro tip: Adding placeholder posts to HeyOrca helps Francia visualize the calendar, allowing her to make any necessary changes before diving too deep into planning.

1

Build a calendar in HeyOrca

Francia always starts planning by creating an overview for the month. Francia then turns to HeyOrca to plan each post. At this stage, Francia organizes the structure of her calendar, adds placeholders for each post, identifies topics, and outlines what should be included (photos, video, copy, etc.). Pro tip: Adding placeholder posts to HeyOrca helps Francia visualize the calendar, allowing her to make any necessary changes before diving too deep into planning.

2

Add copy, photos, and videos

With a structure in place, Francia gets to work on adding visual assets and writing post copy. At this stage, she makes use of HeyOrca features like its Canva integration and AI caption writing tool.

2

Add copy, photos, and videos

With a structure in place, Francia gets to work on adding visual assets and writing post copy. At this stage, she makes use of HeyOrca features like its Canva integration and AI caption writing tool.

3

Content review

Once everything is added to HeyOrca, Francia changes the status of each post to ‘awaiting approval’ and has a colleague review everything for clarity and correctness.

3

Content review

Once everything is added to HeyOrca, Francia changes the status of each post to ‘awaiting approval’ and has a colleague review everything for clarity and correctness.

4

Finalize and copy-to-calendar

If everything looks good, posts are approved and Francia copies everything to Facebook and other platforms to add links and make any necessary tweaks. Once all content is finalized in HeyOrca, Francia then uses the ‘copy-to-calendar’ feature to share content with EforAll’s 19 other calendars. Pro tip: After sharing content in HeyOrca, Francia sends an email to stakeholders across the organization with an overview of the month’s theme and important dates and posts. This keeps the team informed, engages everyone in the process, and notifies other social media managers that content is ready to work with in HeyOrca.

4

Finalize and copy-to-calendar

If everything looks good, posts are approved and Francia copies everything to Facebook and other platforms to add links and make any necessary tweaks. Once all content is finalized in HeyOrca, Francia then uses the ‘copy-to-calendar’ feature to share content with EforAll’s 19 other calendars. Pro tip: After sharing content in HeyOrca, Francia sends an email to stakeholders across the organization with an overview of the month’s theme and important dates and posts. This keeps the team informed, engages everyone in the process, and notifies other social media managers that content is ready to work with in HeyOrca.

3 Features that Help Francia Take Back Her Day

As a regular HeyOrca user, Francia shared the top three features that help her take back her day: 

Copy-to-calendar

This feature allows Francia to efficiently distribute content across EforAll’s 43 social media pages in just a few clicks. She says: “For people who have multiple accounts, this feature is great. It helps me copy everything in bulk. Without it, I’d have to go to each calendar one by one and do the same process 20 times.”

Reports

Francia likes the simplicity of HeyOrca’s reporting feature, which helps her monitor performance and share results. “It’s so much easier than having to go to each app to check on performance. I’m a data-driven person, I like to study results to see what we’re going to do next and I find HeyOrca’s reports really helpful. They also look cute — very friendly to the eye”, she explained.

AI writing tool

Since Francia wears many hats, she loves HeyOrca’s AI writing tool to avoid writer's block. Francia says: “I’m 100% on the AI train, it’s a great tool for social media marketers that here’s to stay. You just have to use it in a smart way and understand that it’s a tool to use to our benefit. It’s great to have it right in HeyOrca’s platform, so I don’t have to go to another app.”

Managing Multiple Calendars — All in One Place 

HeyOrca enables Francia and the EforAll team to efficiently plan content for their 43 social media pages, ensuring a streamlined and manageable process. Optimized for collaboration while still allowing each office to work independently, EforAll’s HeyOrca process aligns perfectly with its needs and social media planning workflow.

Frequently Asked Questions

How much does HeyOrca charge per user?

Nothing! You can add unlimited users to your HeyOrca account for FREE. HeyOrca's pricing is based on calendars, and you'll only pay for the calendars you need. We recommend setting up 1 calendar per client. So if your agency has 5 clients, you'll want 5 calendars.

Does HeyOrca offer robust reporting?

You bet! HeyOrca Reports are available for Facebook, Instagram, X (Twitter), LinkedIn, and TikTok. We also offer competitor reports, cross-channel reports, and date-range comparisons. You can generate a visual report in seconds and send it to your clients as a PDF.

How does HeyOrca help improve the team-client experience?

HeyOrca makes it easy for your team to build trust with clients. Because your clients are organized by calendars in HeyOrca, each client gets their own dedicated space for content, media, reports, community management, and notes. Your clients can approve posts without logging in (and you can wow them with custom branding and easy-to-read reports!).

Is Meta Business Suite free?

Yes, Meta Business Suite is free. This makes it an accessible solution for teams that are just starting out on social media. However, as they grow, many teams and brands choose to invest in a social media scheduling tool like HeyOrca to improve efficiency and support collaboration.

Which social media platforms are part of Meta Business Suite?

Meta Business Suite connects to your brand's Facebook and Instagram accounts. If you manage other social media channels for your brand, including TikTok, LinkedIn, and X (Twitter), you'll need additional tools. With HeyOrca, you can manage accounts on all the leading social media platforms in one place.

Is Meta Business Suite the same as Facebook Creator Studio?

Facebook Creator Studio tools, including scheduling and messaging, have moved to Meta Business Suite.

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